As a registrant of the Nursing and Midwifery Council (NMC) as a Registered Midwife, I am required to maintain professional standards in all areas of my practice which includes record keeping and the safe storage of my documents. This is clearly covered in the NMC Code of Professional Standards and Behaviour for Nurses and Midwives.
What information is being collected?
I will require you to complete a Medical questionnaire, Consent Form and Covid-19 Screening form prior to our appointment and this information will be discussed before the face to face appointment if any clinical safety issues are identified.
I will request a degree of personal information about you/your baby including date of birth, address, phone numbers, email address, NHS Numbers, GP details and others.
I also have an online feedback form to collate statistics on aspects of my services .
Can parents/ clients request a copy of the details stored?
You can request to see any documentation that I have about you and your baby. With your permission, I can send you an electronic copy of your baby’s records.
Who is collecting it?
I work as a Private Tongue Tie Practitioner and IBCLC alone, therefore only I will be taking details of your medical history and answering my mobile should you call/text or email.
How is it collected?
I use an electronic healthcare software programme called Cliniko to record care provided within our appointment and ongoing communications.
If I send you electronic information via email, I will have your email address on my email account.
The same applies to your telephone number if we converse on the phone or via text.
Why is it being collected?
The Nursing and Midwifery Council (NMC) and Care Quality Commision (CQC) regulate the care I provide in accordance with the NMC Code of Professional Standards and Behaviour For Nurses and Midwives and they state that records are kept for 25 years.
I also require the collection of your data, for ongoing continuity of care to ensure that I can give the best care possible.
How will it be used?
Your information will be used in the ongoing care of your current and future baby’s care in follow up appointments or discussions.
Your information will not be shared with anyone without your knowledge or sold on to any other businesses.
The exception to this will be if I have any safeguarding concerns about the safety of your baby or children. I am then professionally and legally obligated to share relevant information with appropriate agencies without your consent to enhance the safeguarding of all children.
Annually, I collate statistics on the number of visits, type of feeding situations, comparison of age, sex of baby and feeding outcomes. The information will be lifted from your notes but collated anonymously for my audit purposes.
How will it be stored?
Electronic notes are kept within Cliniko (password protected software programme) on my password protected laptop. I do not store any hard copies of any records. Any information stored on my mobile telephone is protected by a passcode.
Who will it be shared with?
Regarding the confidentiality of our conversations, please do not share direct exerts of your notes on social media sites without first discussing with me.
Prior to the appointment, you will be asked to read and sign a consent form to give me permission to provide the expected level of care for your baby and also to create electronic notes and to email you a copy if you require it.
The consent form gives me permission to:-
- Take personal information about you and your baby. Perform an oral assessment of your baby. Following discussion with yourself, then make a suitable care plan which may/may not include a Frenulotomy.
- Liaise with health professionals as needed.
- With your explicit permission, take a picture of your baby for professional use only and may appear on my website or social media pages.
- With your explicit permission I may use your feedback on my website.
What will be the effect of this on the individuals concerned?
That my documentation will provide transparency of care for you as parents.
If you have any concerns about anything that you experience with me or have any improvement suggestions then please contact me directly via email or post.
Address: Holistic Therapy Room, 15 Osyth Close, Brackmills Industrial Estate, Northampton, NN4 7DY.
This includes if I were to recommend a site to read for your information which I may send you via email or text, but also if you choose to ‘like’ or join any related social media pages.
Information Commissioner’s Office.
General Data Protection Regulation.
NMC Code of Professional Standards and Behaviour For Nurses and Midwives
Tongue-tie Practitioner and IBCLC
Please contact me via email, text or phone if you have any questions about my services or anything on this website.